Omnia Manage vs Reftab
Reftab is asset tracking for in-house teams across many industries, with tenants for MSPs. It’s strong on scanning, lending and tracking physical equipment.
Omnia Manage is IT and software asset management for MSPs and in-house IT teams, kept up to date from your RMM and MDM, with licence waste, refresh budgets and cloud spend at one flat price.
At a glance
| Feature | Omnia Manage | Reftab |
|---|---|---|
| Pricing model | £79 a month plus VAT per workspace during early access. Unlimited devices and technicians, with software asset management included. | Hardware asset management $125 a month, unlimited users. Software asset management $9 per tracked software user a year. Complete ITAM on custom pricing. Free plan up to 50 assets. |
| Built for | MSPs and in-house IT teams. | In-house teams across industries, including IT, education and healthcare, with tenants for MSPs. |
| Multi-client support | Yes. A separate register for each client. | Yes. Each client is its own tenant, sharing one asset quota. |
| Client portal | Yes. White-label, on your own domain. | Yes. A branded portal per tenant on a custom URL. The pricing page doesn’t say whether it costs extra. |
| Licence waste in pounds | Yes. Unused Microsoft 365 seats, and any other licences you add, priced in pounds. | Yes. Compares Entra assignments with purchased seats and shows potential savings from a unit cost you enter. |
| Refresh forecast with budget | Yes. Replacement dates and costs up to three years out. | Not listed. Lifecycle and IT spend tracking, without a costed refresh forecast. |
| Cloud spend (Azure and AWS) | Yes. Spend by service, idle resources and ways to save. | No Azure or AWS spend. Tracks Claude usage costs. |
| Contracts with notice reminders | Yes. AI reads uploaded contracts. Reminders start 60 days before the notice deadline. | Renewal alerts for software licences at lead times you choose. |
| Distributor pricing (Pax8, Arrow) | Yes, for MSPs. Client prices, your cost and commitment dates. | Not listed. CDW sends pre-order details only. |
| Integrations for MSPs and IT teams | SuperOps, Level, Action1, Microsoft Intune, Microsoft 365 and Entra ID, Google Workspace, Azure, AWS, Pax8 and Arrow. | NinjaOne, Intune, Jamf, Kandji, Microsoft Entra and 365, Okta and others. No PSA. |
Where Omnia Manage is stronger
One price for everything
Our early-access price of £79 a month plus VAT covers unlimited devices and technicians, with software asset management included rather than priced per tracked user.
A refresh plan with a budget
Replacement dates and costs up to three years out, from the age and warranty of every device, in each client’s IT review.
Azure and AWS spend
Spend by service, idle resources and ways to save, beside each client’s devices and licences.
Priced from what clients pay
Pax8 and Arrow client prices and commitment dates feed the licence register, so wasted seats are priced from your distributor’s prices, not a cost typed in.
Contracts read by AI
Upload any contract and AI reads the dates and notice period for you to check. Reminders start 60 days before the notice deadline.
Where Reftab may suit you better
Physical asset tracking
Built-in barcode scanning and mobile apps for finding and auditing equipment in person.
Loans and check-out
Check-in, check-out and loans, asset audits, locations and sub-locations, and maintenance and work orders.
A free tier
A free plan for up to 50 assets, if you have a small estate.
Reftab alternative for MSPs
Both give each client their own space and a branded portal. The difference is what you can take into a client meeting.
Omnia Manage builds an IT review for every client with their refresh plan and budget, licence waste priced from Pax8 or Arrow, Azure and AWS spend, and contracts coming up for notice. It’s one flat price, however many clients and devices you have.
Switching is easy
Import what you have
Bring your existing register in from CSV or Excel. Rows match on serial number, and blank cells never overwrite what’s already there.
Let your tools fill it in
Connect your RMM and MDM once, and devices, users and specs stay up to date from then on.
Try it for 14 days
MSPs and in-house IT teams both get a 14-day free trial on their own data, then our early-access price of £79 a month plus VAT.
Competitor details based on their public website as of October 2026. Spotted something out of date? Tell us at [email protected].